Contact-form privacy notice.

This notice applies to the website contact form. It was last updated in September 2026.

Who is responsible

Coventry Judo Club is responsible for the information you send through this form. For privacy questions or to exercise your data-protection rights, contact us at covjudoclub@gmail.com.

What we collect and why

We collect the name, email address and message you choose to provide. We use this information to respond to your enquiry, manage prospective-member contact and protect the club’s legitimate interests in running a safe, welcoming club.

Our form processor

The form is operated by Formspree, which processes submissions on Coventry Judo Club’s behalf before delivering them to the club’s authorised volunteer inbox. Do not send passwords, bank details, health information, safeguarding details or other sensitive information through the form.

How long we keep enquiries

We retain routine website enquiries for up to 12 months after the conversation ends, then delete them unless a longer period is necessary for a legal obligation or a separately managed club matter.

Safeguarding and urgent concerns

Do not use the form for safeguarding, welfare, medical or urgent concerns. For a safeguarding or welfare concern, email Chloe, Club Welfare Officer, directly at covjudoclub@gmail.com and use the subject line “Safeguarding — for Chloe”.

Your choices and rights

You may ask us to access, correct, erase, restrict or object to our use of your personal information, or request a copy where applicable. Contact the club using the address above. You may also complain to the UK Information Commissioner’s Office if you are unhappy with how we handle your information.